Invoice chasing
Overdue invoices get polite, escalating reminders on the schedule you set. Payments are matched off automatically, and you get a weekly list of who still owes what.
↩ 4 to 8 hrs/moWorks with Xero, QuickBooks or Gmail
Admin automation for small business
The admin still gets done. You just stop doing it.
We find the routine tasks eating your week, then build automations that run them for you using the tools you already have. No new software to learn, no staff to hire.
Today's admin
Running
Hours back this week
0.0
Automation brief
SCOPED
Weekly job report
Sales, cashflow and job status pulled into one summary every Monday, with no spreadsheet wrangling.
↩ 2 to 4 hrs/mo- Free auditScoped in your browser in minutes. No call, no card, no obligation.
- Your own toolsBuilt on the software you already run
- 1 to 3 weeksTypical time from audit to live
- We keep it runningMonitored, fixed and adjusted for a flat monthly fee. Fixes are never billed separately.
Free AI automation audit
Tell us how it works today. We'll show you what can run itself.
Describe one of your routine tasks in your own words. Our assistant asks a few follow-up questions until it has the full picture, then hands you a scoped automation brief.
Intake · Automation audit
Free and no obligation. What you share here, including your name, email, phone number and country if you provide them, is used only to prepare your automation brief and follow up with you. Conversations are processed by Anthropic's Claude to power this assistant. We never sell or share your details. Questions? Email us.
- Invoice chasing
- Quote follow-ups
- Client onboarding
- Appointments & reminders
- Inbox triage
- Weekly reports
Pricing
Straight prices, before you speak to anyone.
Build price once, then a flat monthly if you want it watched, fixed and adjusted for you. Anything larger is quoted after the free audit, before any work starts.
Start here
First automation
$1,500 once
no monthly required
One routine task, wired into the tools you already run.
- One automation, built end to end
- Connects up to two of your existing tools
- Two rounds of changes included
- Tested on your real work before it goes live
Each additional tool from $400.
Most take this
Keep it running
$180 /mo
from, once your first automation is live
An automation nobody is watching is a liability. This is the watching.
- Monitoring, so we are alerted to failures before you notice them
- Response within one business day, faster if it has stopped you getting paid
- Fixes included, never billed separately
- Small adjustments as your business changes
Cancel any time. The automation stays yours.
Once we're in your stack
More automations
$900 each
from, per additional automation
The second one costs less than the first, because the hard part is already done.
- Built into the stack we already know
- Same testing and approval before it runs live
- Folded into your existing monthly
- Anything larger quoted after the audit, before work starts
All prices in US dollars.
Not sure which of these you need? The audit is free, takes minutes, and leaves you with a scoped brief either way.
Get your automation briefHow it works
From audit to autopilot in three steps.
-
01
Audit
Start with the AI audit above, or book a call. We map your routine tasks and flag which ones can run themselves.
Free · minutes, not meetings -
02
Build
We wire the automations into the tools you already use and test with your real work. You approve everything before it goes live.
Typically 1 to 3 weeks -
03
Run
Your admin runs in the background. We monitor it, fix anything that breaks, and improve it as your business changes.
Ongoing · we maintain it
Questions
Straight answers, before you ask.
Anything else, the audit is right there and it costs nothing.
How much does it cost?
From $1,500 for a single automation connecting up to two of your existing tools, including two rounds of changes. Each additional tool from $400.
Once it is live, running it costs from $180 a month, which covers monitoring, fixes and small adjustments. Further automations are from $900 each once we are already working in your stack. Anything larger is quoted after the free audit, before any work starts.
What tools do you work with?
If your software has an API or a Zapier, Make or n8n connector, we can automate it. That covers most of what small businesses run: accounting tools like Xero and QuickBooks, Gmail and Outlook, Stripe, Slack, Google Sheets, and the common CRM and project tools. We confirm your exact stack during the free audit before quoting, so you know it works before you pay anything.
How long does it take?
Most builds go live one to three weeks after the audit. We wire the automation into the tools you already use, test it against your real work, and you approve it before it runs on anything live.
What happens if an automation breaks?
Automations are monitored, and we are alerted to failures before you notice them. We respond within one business day, faster if something has stopped you getting paid. Fixes are included in your monthly fee and are never billed separately. We work South African hours and serve clients across time zones.
Who do you work with?
Small and medium businesses anywhere. We are most useful to professional services that bill by project, such as bookkeepers, accountants, consultants and agencies; to trades and field services running quotes and scheduling; and to small e-commerce and wholesale operations.
If your business is not on that list and you are doing the same admin task over and over, the audit will still show you what can run itself.
Is the AI audit really free?
Yes. It runs in your browser, takes a few minutes, and needs no call and no card. You leave with a scoped automation brief whether or not you go ahead with a build.
What happens to what I share in the audit?
We use it only to prepare your automation brief and to follow up with you. The assistant is powered by Anthropic's Claude, and under Anthropic's commercial terms those API conversations are not used to train their models. We never sell or share your details, and you can ask us to delete everything at any time. The privacy policy has the full detail.
All prices in US dollars.
Find out what your week could look like.
Start the free AI audit above, or if you'd rather talk to a person first, book a 30-minute call. Either way you leave with a clear list of what can run itself.
What to have ready
- One routine task, described in your own words
- Roughly how often it happens
- The tools it touches today
- Your name and email, if you want the brief sent to you